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EMS Room Booking - How To

HOW TO USE THE ROOM RESERVATION SYSTEM (EMS)

For a PDF version of these instructions.

The following provides a brief overview of how to book a room using the campus EMS Room Booking System

Go to page: http://room.ucmerced.edu

  • Click the table graphic under EMS Room Reservation System.
  • Login using your my.ucmerced.edu portal information.
  • Click on “book now” for “Grad Student Meeting Rooms” (or “Faculty/Staff Meeting Rooms” if booking on behalf of faculty).

Screen 1

  • Edit date, time, etc.
  • For a recurring appointment, click on "Recurrence" (choose an end date).
  • Under "Date & Time," click on "Add/Remove" under “Locations” to choose a building.

 

Screen 2

  • Choose available room. (Click “+” sign next to room number.)
  • Click through to “3. Reservation Details.”
  • Please note:
    • Rooms You Can Reserve will allow you to instantly book the room.
    • Rooms You Can Request requires approval (please wait on official confirmation email before booking other services, such as catering).

 

Screen 3

  • Edit reservation name (note: whatever is entered in “Reservation Name” will auto-populate in “Subject”).
  • After either choosing the room or completing the reservation, you may “add attendees.”
  • Click “Create Reservation” and you’re done! J